MAIL, RFI’S & TASKS

Solve Communication Issues

Stay on schedule with timely management of Mail, Tasks and RFI’s

Easy to use for the project it was adopted for. Easy to navigate.

Robert Serapiglia

Director, Gardner Group

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Work Better Together

Connect with the entire team on your construction project

OmTrak provides you with the tools to communicate with your team and manage communication. Construction projects can produce large amounts of emails, tasks and RFI’s. Organise all your communication securely on one platform.

  • Send emails from OmTrak, including recurring emails
  • Issue and schedule tasks
  • Transmit project documents and drawings
  • Receive RFI’s
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Maintain Control

Capture and track all project wide communication 

Construction projects include many teams, people and organisations.  Critical emails can easily be deleted or incorrectly filed. These mistakes can cause costly delays. OmTrak, captures and categorises every project-related email. Issued Tasks keep your team on schedule

  • Secure email audit trail
  • Track reads and responses
  • Categorise emails to suit the project
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Visualise and Prioritise.

Easily check the status of tasks and approvals

OmTrak provides an overview of outstanding approvals, RFI’s, who has seen what email, and what task has or hasn’t been actioned. This enables you to easily visualise how your projects are progressing and prioritise your time. 

  • See outstanding tasks
  • Quickly respond to RFIs
  • See what is overdue

Mail & Task Features

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Customised set up

Customisable email types for categorising emails so they’re easier and faster to find. Quickly configure task and response types to suit your projects. Easily manage email distribution rules.
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Status tracking

Overdue or incomplete actions are automatically flagged for attention. Access emails and tasks in one central place that’s linked to all OmTrak modules. Easily configure regular task summary reports to be issued via email.

Fast, secure communication

A completely secure and centrally managed solution for your project communication. Emails cannot be deleted, reducing the risk of disputes and providing a solid audit trail. Automatic email threading so related conversations are grouped together. Team-based access ensures everyone stays up to date, even as people join or leave projects. Powerful filters make it easy to find and sort your emails, and you can save the filter function to quickly apply to future sessions.

Mobile Access

OmTrak’s mobile device app has complete online/offline capability so you can keep up to date, no matter where you are.

Automate emails and tasks

Schedule recurring emails and tasks for the life of the project.
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One Connected Solution.

Software for full team collaboration 

OmTrak is an intuitive online platform that's transforming the collaboration process on construction projects. This award-winning solution enables all contracted project teams to create, share and control data and communication easily and accurately. Managing and distributing large volumes of critical project information is effortless and secure. 

The OmTrak modules connect for a seamless experience on one platform. See below the full list of OmTrak Modules.

Document Management
Defect Management
BIM Management
Transmittals, RFIs & Tasks
O&M Manuals
Tender Management
Facility Maintenance
Facility Life-cycle Management
Design Reports

Reduce costs & time delays.

Our products have been developed by industry experts and refined over the last twenty years to ensure high quality project outcomes. Our consulting services provide additional support for those that just need a little extra help.

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